Protecting Against Internal Theft II

Last blog entry I wrote about the issue of internal theft at museums and cultural institutions. Because protecting against this risk is so important--next to protection against fire--the point should be raised again.

Today the El Paso Times reported that a former senior secretary of the El Paso Museum of Art was convicted and sentenced to incarceration for her role in stealing over $100,000 from the museum foundation. The lesson once again is that policies and procedures should be installed at cultural institutions to guard against such mishaps, which can be avoided through simple planning.

Protecting Against Internal Theft at Museums and Cultural Institutions

Earlier this month a grand jury charged Laura Phillips, the former treasurer of the Alabama Museum Association, with felony theft. The indictment alleged that she stole from the association. In February, a grand jury also charged her with stealing over $57,504 from the Carnegie Visual Arts Center where she was director. Such allegations should remind institutions to maintain vigilance over their purse strings.

From my experience as a former prosecutor and as an attorney dealing with nonprofits, the vast majority of people who work in museums and cultural institutions are honest and hardworking. When there is a problem with theft of funds, the crime typically is committed by someone inside the organization. A person who works with cash and who remains unsupervised may be tempted to "borrow" funds to cover personal expenses. As time goes by, the amount of funds stolen can grow.

 

Some tips to reduce internal theft include:

• ensuring board oversight of operations,
• creating an audit committee,
• involving at least two officers in money transactions,
• watching unusual behavior of the person who handles money (e.g. frequently staying late at the office to perform money transactions),
• imposing a term limit on the treasurer's position.

Good risk management involves taking time to review organizational best practices and policies that protect against internal theft.

Stealing From Inside the Museum - Egyptian Artifacts Theft in Long Island Proves the Point

Loss prevention at a museum starts by examining internal practices. When pieces are missing from a museum, the first place to look for a suspect is inside. Fortunately, a museum's risk can be reduced by performing thorough background checks on prospective employees and by creating moderate institutional oversight practices.

While the vast majority of museum employees are honest and trustworthy, there are many unfortunate instances where missing objects turn up in the hands of museum workers. Last week the New York Post reported that a federal court sentenced the director of the Long Island University Hillwood Museum to a year and a day in prison plus a $5000 fine for stealing Egyptian artifacts from his own museum. Barry Stern admitted to exacting revenge on his employer when his contract as museum director was not renewed. He worked 22 years for the university.

The Post describes how Stern stole the artifacts from the museum, brought them to Christie's for auction, and claimed they came from the Barry Stern collection. Records of the objects' existence at the Hillwood Museum were wiped out. The pieces earned Stern $51,500.

(As a side note, one wonders how the auction house failed to conduct enough due diligence regarding the provenance of the objects, particularly where the pieces presumably had accession numbers associated with the objects.)

The International Foundation for Cultural Property Protection helps cultural institutions minimize the risk of theft. Any of our colleagues can assist museums with internal loss prevention. www.ifcpp.org


Read more: http://www.nypost.com/p/news/local/li_museum_director_sentenced_for_m8ewK4q1OIOWlINeCC4BRN#ixzz13BvQpl1L